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Access to Information Manual

PAIA Manual

PREPARED IN TERMS OF SECTION 51 OF THE PROMOTION OF ACCESS TO INFORMATION

ACT 2 OF 2000

Table of contents
  1. Purpose of the Manual in terms of PAIA
  2. Request for access to information 3. Introduction to Biznify
  3. Organisation Details
  4. Details of the information oficer
  5. Access to the records held by Biznify Section 51(1) (c)
  6. Records available in terms of any other legislation Section51(1)(d) 8. Subjects and categories of records held by Biznify Section 51(1)(e) 9.  Requesting Procedure
  7. 10. Availability of the manual
  8. 11. Details of the South African Human Rights Commission 12. Updating of the manual

 

1. Purpose of the Manual in terms of PAIA

The purpose of this Manual is to assist people wishing to access information in terms of the PAIA from Biznify Pty Ltd. The purpose of the PAIA manual is to promote transparency, the right to access information and accountability.

2. Request for access to information

If a person or entity requires access to information as contemplated in the Act, the requester must contact Fanus Kruger.

In terms of section 25(2) states that:

  • If the request for access is granted, the notice in terms of subsection (1)(b) must state— o the access fee (if any) to be paid upon access; o the form in which access will be given; and o that the requester may lodge an internal appeal or an application with a court, as the case may be, against the access fee to be paid or the form of access 15 granted, and the procedure (including the period) for lodging the internal appeal or application, as the case may be.
  • If the request for access is refused, the notice in terms of subsection (1)(b) must— o state adequate reasons for the refusal, including the provisions of this Act relied upon; o exclude, from such reasons, any reference to the content of the record; and o state that the requester may lodge an internal appeal or an application with a court against the refusal of the request, and the procedure (including the period) for lodging the internal appeal or application.

 

3. Introduction to Biznify

Biznify is a lead generation company that specializes in connecting businesses with potential customers through various marketing channels. Our services include but are not limited to SMS, Warmup, AVM, Telecommunications and Digital Marketing. Biznify is committed to safeguarding the privacy and confidentiality of personal information entrusted to us by our clients, partners, and website visitors.

4. Organisation Details
  • Biznify Pty Ltd Reg No : 2023/236986/07
  • b. 42 Kingfisher Avenue, Helikonpark 1759
  • +27 64 903 1409
  • www.biznify.cza
  • Info@Biznify.co.za

 

5. Details of the information oficer

 

6. Access to the records held by Biznify Section 51(1) (c)

In terms of Section 52, a private body may, on a voluntary and periodic basis, submit to the Minister a description of categories of records which are automatically available without a person having to request access in terms of this Act. This includes records which are available:

  • for inspection
  • for purchase or copying from the private body;
  • and from the private body free of charge

 

7. Records available in terms of any other legislation Section51(1)(d)

The manual must describe those records which a private body must make available in terms of any other legislation. It is recommended that on completing this portion of the manual, information oficers should consult with their Secretarial and Legal Services for input and guidance. In the process, it is recommended that the following legislation be considered. This list is by no means exhaustive and is intended to serve as a guide only.

  • Basic Conditions of Employment Act 75 of 1997
  • Competition Act 89 of 1998 Consumer Protection Act 68 of 2008
  • Copyright Act 61 of 1978 Electronic Communications and Transactions Act 25 of 2002 Employment Equity Act 55 of 1998
  • Income Tax Act 58 of 1962
  • Intellectual Property Laws Amendments Act 38 of 1997
  • Labour Relations Act 66 of 1995
  • Occupational Health and Safety Act 85 of 1993
  • Protection of Businesses Act 99 of 1978
  • Skills Development Act 97 of 1998
  • Skills Development Levies Act 9 of 1999
  • Unemployment Insurance Act 63 of 2001
  • Unemployment Insurance Contributions Act 4 of 2002
  • Value Added Tax Act 89

 

8. Subjects and categories of records held by Biznify Section 51(1)(e)

This section of the manual must set out a description of the subjects on which your organisation holds record, and categories of records held on each subject. These include operational records of your organisation utilised in the day to day running and administration of its administration, such as (list all operational documents that are held by the organisation):

  • Accounting records
  • Information Technology
  • Intellectual Property
  • Personnel Records
  • Sales and Marketing
  • Statutory Company records
  • Client Databases
  • Internal Phone lists
  • Policies
  • Directives
  • Minutes of Meetings
  • Administrative Information

 

9. Requesting Procedure

A person who wants access to the records must complete the necessary request form, as set out in Annexure 1, and the completed form must be sent to the address or fax number provided in this manual and marked for the attention of the information oficer.

The requester must indicate which form of access is required and identify the right that is sought to be exercised or protected and provide an explanation of which the requested record is required for the exercise or protection of that right. Proof of the capacity in which the requester is requesting the

 

10.  Availability of the manual

10.1 A copy of the Manual is available at the ofices of Biznify Pty Ltd

10.2 Copies may also be requested from the South African Human Rights
Commission at the address indicated below.

10.3 Fees

A requester who seeks access to a record containing personal information about that requester is not required to pay the request fees. Any other requester who is not a personal requester must pay the required fee:

10.3.1 A fee will be required by the head before further processing of the request in terms of S54 of the Act

10.3.2 A requester fee of R50 should be paid, this amount will be refunded should the request for access be refused

10.3.3 A portion of the access fee (not more than one third) may be required before the request is considered

10.3.4 The requester may lodge an application with a court against the payment of the request fee in terms of S54(3)(b) of the Act

10.3.5 The head may withhold a record until the requester has paid the applicable fees

 

11. Details of the South African Human Rights Commission

Any queries about this manual should be directed to:

The South African Human Rights Commission; PAIA Unit Research and Documentation Department Private Bag 2700 Houghton 2041 Phone: 011 484 8300 Fax: 011 484 0582

Email: PAIA@sahrc.org.za

Website: www.sahrc.org.za

 

12. Updating of the manual

The head of Biznify (PTY) LTD will on a regular basis update this manual.

Issued by Fanus Kruger

Chief Executive Oficer